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Information and Requests

Preventing the Spread of Novel Coronavirus Disease (COVID-19)

We will operate in accordance with the following measures to prevent the spread of novel coronavirus infection.

  1. Grasp the number of participants and information, reduce congestion at reception.
  2. Reduction of the number of seats in the lecture room (comply within 50% of capacity, reduce congestion by setting up satellite venues).
  3. Tracking measures when an infected person occurs using the COVID-19 Contact-Confirming Application (COCOA) of Ministry of Health, Labour and Welfare.
    Please check the website of the Ministry of Health, Labour and Welfare and download it yourself.
    https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/cocoa_00138.html
  4. At the entrance of the venue, the temperature will be measured, and participants will be asked to fill out and submit a health condition report at the time of reception. If you are not feeling well, please refrain from participating in On-Site. Please download the health condition report form from the conference website (https://pharmacology.main.jp/jps94/kenkou_check.pdf) and bring it to the venue.
  5. Request for sponsor company officials to daily temperature measurement. Daily temperature measurement for staff.
  6. Requests for participants to wear face masks. Strict adherence to wearing masks (face shields in necessary departments) for staff and related parties.
    * Face masks and face shields will be distributed to those who wish.
  7. Installation of hand sanitizer in various places in the venue.
  8. Thorough ventilation of the lecture room, Thorough disinfection of microphones and presentation equipment (mouse, keyboard) for each presenter.

To All participants

  1. Location of Registration Desk
    Entrance Hall, 1F, Sapporo Convention Center
  2. Registration Hours
    March 8 (Mon) 8:00 am–6:00 pm
    March 9 (Tue) 8:00 am–6:00 pm
    March 10 (Wed) 8:00 am–4:00 pm
    *Pre-registrants are not requested to check-in at the Registration Desk, however, once a day, when you first enter the Convention Center, please submit a health condition report.
    *Please wear your name card during the meeting. The participants can pick up name card holders at the Registration Desk (1F).
    *Please visit the Registration Desk if you lose or forget to bring your name card.
  3. Program book
    Program book will be sent in advance to domestic participants those who have registered by February 28 (Sun).
    *Participants from overseas can pick up a program book and a name tag on site at the Registration Desk. Remote participants from overseas can see the PDF program posted on the conference website.
  4. On-site Registration Fees
    Scientific Councilor
    13,000 JPY
    JPS Member
    13,000 JPY
    Graduate Student(Member, Non-member)
    4,000 JPY *Student ID is required.
  5. ■Annual Meeting Secretariat
    Conference Secretariat
    Department of Neuropharmacology, Graduate School of Medicine, Hokkaido University
    Kita 15, Nishi 7, Kita-ku, Sapporo, 060-8638, Japan
    TEL:011-706-5059　　FAX:011-706-7872

    ■Headquarters
    Briefing Room2～4, 2F, Sapporo Convention Center

    ■Inquiries about Remote participation
    E-Mail : jps94@c-linkage.co.jp

  6. Cloakroom
    Please use the Cloakroom in Entrance Hall, 1F, Sapporo Convention Center.
    Please note that we cannot accept any valuables, fragile items, or umbrellas.
    March 8 (Mon)
    8:00 am–7:00 pm
    March 9 (Tue)
    8:00 am–7:00 pm
    March 10 (Wed)
    8:00 am–5:30 pm
  7. Online Abstract View/Search and My Schedule
    Abstracts (HTML and PDF) can be viewed online at the conference website, “Program Search/Abstract Browsing” (URL:https://pharmacology.main.jp/jps94/en/). “My Schedule” allows you to overview the program and create your own personal schedule. You can add the sessions you wish to attend and the abstracts that you are interested in. You can see the HTML version of the abstract by reading the QR of the program book.
  8. “Pharmacology Educator” Registration of conference attendance points
    You can get 1 point a day and 3 points in 3 days.
    [How to get points]

    ■On-Site participants
    To register conference attendance points, please visit the Registration Desk (Entrance Hall, 1F, Sapporo Convention Center) and read the posted QR code. If you cannot register point from the QR code, please submit the point registration card prepared at the Registration Desk. The participants are requested to register it every day.

    ■Remote participants
    Please apply from the point application form at the web site. A daily application is required.
    * Even if you apply for points by multiple methods on the same day, you can only get 1 point per day.

  9. Internet
    Free Wi-Fi is available in each lecture hall.
    SSID: jps94 Password: jps94hokkaido
    Sapporo City Wi-Fi is available free of charge throughout the building.
    However, Sapporo City Wi-Fi requires login every 30 minutes.
  10. Photocopying
    Convention Center Reception, 1F, Sapporo Convention Center (payment required)
  11. MealsPlease use the restaurants inside and near the meeting venue.
  12. Luncheon Seminars (Japanese)Box Lunches will be provided at the Luncheon Seminars. As supply is limited, tickets will be issued (first-come, first-served) at the Luncheon Seminar Ticket Desk.
    Ticket Desk is in Entrance Hall, 1F, Sapporo Convention Center.
    Luncheon Seminar Tickets are issued during following hours:
    March 9 (Tue) 8:00 am–11:30 am
    March 10 (Wed) 8:00 am–11:30 am
    *Each day, distribution will cease when all tickets are distributed.
    *Tickets will be invalid 5 min after the session starts. Be sure to arrive at the Luncheon Seminar Room before the seminar starts.
  13. Use of Cameras and Videos
    To take screenshots, download files, or use of any electronic equipment such as camcorders and mobile phones to record presentations is strictly prohibited.
  14. Nursery Room
    There is no Nursery room to prevent the spread of COVID-19 infection.
  15. Paging Service
    No paging service is available at the meeting venue. Please use the message board near the Registration Desk (Entrance Hall, 1F, Sapporo Convention Center).
  16. Smoking
    No smoking allowed on the premises.

Open Innovation on Drug Development, Exhibitions (Pharmaceuticals, Equipment, Academia, Books)

【Date & Time】March 8 (Mon) ~ March 10 (Wed)
【Place】Exhibition WEB site
You can also browse from the conference website.
https://www2.aeplan.co.jp/jps94/exhibition/

The Outstanding Oral Presentation Award

The award is for young researchers. The names of the award winners will be posted on the conference website later.

Request to the Organizers/Chairs and Commentators, Judges

  1. All Sessions will be held on the web conference tool: Zoom. For on-site participation, a PC with Zoom connection will be provided in the presentation room.
  2. The “panelist URL” for login will be emailed to the organizers, and chairs about a week before the event. Please note that the URL will be different for each session. Remote participation judges should log in to Zoom as audience.
  3. If you want to participate as audience after your session, please log in again from the audience URL.
  4. Please consider time allocation for active discussions.

Request to the Organizers/Chairs and Commentators of the Symposium

  • No need to check-in at the registration desk.
  • Chairs: Please be seated in the “next-chairperson’s seat” before the symposium starts. (Remote: Please join Zoom with the microphone mute and the camera off. Turn on the camera at the start time and unmute when speaking.)
  • Commentators: Please be seated near the Q & A microphone before the symposium starts. (Remote: Please join Zoom with the microphone mute and the camera off. Turn on the camera at the start time and unmute when speaking.)

Request to the Chairs of the Oral Presentation

  • No need to check-in at the registration desk. Please be seated in the “next-chairperson’s seat” 15 minutes before the session starts. (Remote: Please join Zoom with the microphone mute and the camera off. Turn on the camera at the start time and unmute when speaking.)

About Q & A (except poster presentations)

Audiences can ask questions in one of the following ways. Please check the situation and choose the questioner. It is up to organizers/chairs to choose the questioner.
①（On-Site）Question by the questioner’s microphone in the room (If all the organizers/chairs participate in Remote, the staff will chat about the situation.)
②（Remote）Question by clicking Zoom’s “Raise Hand” button. (The staff unmutes the microphone of the person chosen as the questioner.)
③（Remote）Question in text from the “Q & A” column of Zoom. (The chair will read the questions to adopt and have a discussion.)

Request to the Facilitators of the Poster Presentation

  • Please join Zoom breakout room by the time of the poster discussion. During the session, please move to each room (presentation) in charge to support active questions and discussions.

Request to the Judges of the Outstanding Oral Presentation Award

  • No need to check-in at the registration desk.
  • Please be seated in the “Judge’s seat” 15 minutes before the session starts. The staff will hand you an evaluation sheet. Please fill out evaluation sheets and submit to the staff after the session. (Remote: Please join Zoom with the audience account. The evaluation sheets will be sent by e-mail in advance, so please send the completed sheets by e-mail to specified address after the session.)

Request to the Presenters

  • Please be sure to check the “Online Presentation Manual” on the conference website for presentation methods and slide preparation.
  • To bring you active discussion
    Please keep the number of slides to the minimum required and your presentation within a given time limit. Also, please think out such as including slides related to (1) Problem Statement and (2) Take home message (schematization, etc.).

For the Speakers of the Special lecture and Educational lecture, Symposium

  1. Presentations and discussions will be held on the web conference tool: Zoom.
  2. The “panelist URL” for login will be emailed to the presenter about a week before the event. For On-Site presenters, PC with Zoom connection will be provided in the presentation room. Presentation by using your own laptop is allowed.
  3. Presentation Language & Presentation Time: Please follow the instructions of the session chairs.

For the Speakers of the Oral Presentation

  1. Presentations and discussions will be held on the web conference tool: Zoom.
  2. The “panelist URL” for login will be emailed to the presenter about a week before the event. For On-Site presenters, a PC with Zoom connection will be provided in the presentation room. Presentation by using your own laptop is not allowed. Please bring your presentation data on a USB memory stick.
  3. Presentation Language: Presentation and Q & A, discussion shall be given either in Japanese or English.
    *Presentations for the Outstanding Oral Presentation Prize must be given in English.
  4. Presentation Time (Please be punctual): 9 min for presentation, 3 min for discussion

Presentation Slides（Special lecture, Educational lecture, Symposium, Oral Presentation）

  1. Presentation slides must be prepared in English. In case of Japanese, please write English together.
  2. The abstract title, affiliation and your name must be given on the first slide.
  3. Conflict of Interest (COI) statement must be given on the second slide.
  4. Prepare your slides with 4:3 or 16:9 (wide) format. 16: 9 (wide) is recommended.
  5. It is possible to use video with audio for presentation slides. However, please note that the video may not play smoothly depending on the viewing environment.

Registration of Presentation Data（On-Site）

* The speaker who bring your own laptop also need registration
Please visit the 1F PC center to preview and register your presentation data at least 30 minutes before the presentation (20 minutes before for the first session of the day).

Date & Time
March 8 (Mon) 8:00 am–6:00 pm
March 9 (Tue) 8:00 am–6:00 pm
March 10 (Wed) 8:00 am–4:00 pm
Place
Foyer, 1F, Sapporo Convention Center

For the speakers who bring presentation data on a USB memory stick（On-Site）

  1. Presentation data must be brought on a USB memory stick only.
    *Check your data with antivirus software in advance.
  2. Please visit the 1F PC Center at least 30 min (if your presentation is scheduled the first session in the morning, visit at least 20 min) prior to your session.
  3. The following operating systems are acceptable. OS: Windows 10 or newer Applications: PowerPoint 2010 or newer.
  4. If your presentation contains any video, please inform the operator.
  5. You cannot modify your presentation data after registration.
  6. Your presentation data will be definitely deleted after the presentation.

For the Speaker who bring your own laptop（On-Site：Special lecture, Educational lecture, Symposium）

*Speakers of “Oral Presentation” are not allowed give your presentation with your own laptop. Please bring your presentation data on a USB memory stick.

  1. Please visit the PC Center at least 30 min (if your presentation is scheduled the first session in the morning, visit at least 20 min) prior to your session.
  2. Please verify the correct output to the equipment.
  3. Please be sure to bring your own AC adaptor and special adaptors.
    VGA D-sub15-pin and HDMI cable are available as external output connectors. Some laptops require a special video output cable that is compatible with the laptop, in order to be connected to D-sub15-pin or HDMI; if you do not bring this cable, we will not be able to connect your laptop to the data projector.
  4. If your presentation contains any video, please inform the operator.
  5. After you finish checking your presentation at the PC Center, please come to the operator’s desk in each conference room 30 min (if your presentation is scheduled the first session in the morning, visit at least 20 min) prior to your presentation and give your laptop to the PC operator. The operator’s desk is located near the podium in the left front of the room.
  6. When you give a presentation, please operate the slide by yourself. To ensure that your presentation proceeds smoothly, please do not use presenter tools.
  7. After your presentation, please step by at the operator’s desk to pick up your laptop.

〈Important notes when creating presentation data〉

  1. Make sure your laptop is set to produce the correct output signals.
  2. Please check the settings in advance as they vary on PC or OS.
  3. Save your presentation data on the desktop of your laptop with an easily recognizable file name.
    Name your file as “Presentation Number: Speaker’s Name” (e.g. “1-S01-1_Hanako Sapporo)
  4. Deactivate the screen-saver and power-saving mode of your laptop.
  5. Bring a back-up of your data just in case.

For the Speaker by remote (Special lecture, Educational lecture, Symposium, Oral Presentation)

  1. At least 15 minutes before the session starts, please join Zoom from the “Panelist URL” that will be notified by email in advance with the microphone muted and camera off. Turn on the camera at the start time and unmute when speaking.
  2. Please make your presentation using Zoom’s “Screen Sharing” function.

For the Speakers of the Poster Presentation

  1. Poster presentations will be held at the “WEB poster display room” (PDF file) and the “WEB poster discussion room” (Q&A using the Zoom breakout room).
  2. The PDF at the “WEB poster display room” can be viewed at any time from 8:00 am on March 5 (Fri) to 5:00 pm on March 10 (Wed).
  3. The discussion time at the “WEB poster discussion room” is stated in the program. The room number in the Zoom Breakout Room is the last two digits of the abstract number.
  4. How to create and submit a PDF file for poster presentation
    • Prepare your slides with 4:3 or 16:9 (wide) format of PowerPoint. 16: 9 (wide) is recommended.
    • Poster slides must be prepared in English. In case of Japanese, please write English together.
    • The abstract title, affiliation, your name and graphical abstract must be given on the first slide (graphical abstract is optional).
    • Conflict of Interest (COI) statement must be given on the second slide.
    • For details, please refer to the “Poster Presentation PDF Creation Manual” opened on the conference website.
  5. The language used for the discussion is left to the presenter. Presentation style is free discussion. Please prepare a presentation PDF or PowerPoint file for discussion and use Zoom’s “Screen Sharing” function for discussion.
    ※Late breaking sessions will not be published on the program book, but will be posted on the virtual poster website, the online abstract viewing page, and J-STAGE.

Important notes about Zoom connection

  • The WEB conference system is affected by the internet communication status and connected devices. Please connect using a LAN cable as much as possible.
  • Please avoid noise in a quiet place as much as possible. We recommend using earphones with a microphone and headset (headphones with a microphone). To avoid howling audio, be sure to bring and use earphones with a microphone or headset when connecting from your own PC in the Sapporo Convention Center.
  • Please close all unnecessary applications during the connection.

For the Audience

  1. You can watch the session on your own PC from any place using the web conferencing.
  2. About one week before the event, the WEB room URL, login ID, and password of the WEB room will be posted on the members-only site: JPS Online and will be notified by e-mail. Those who register on the day will be notified of their login information at the time of reception.
  3. At the WEB room, you can move to each of the following rooms.
    3-1. WEB lecture room (Zoom)
    3-2. WEB poster display room (PDF file)
    3-3. WEB poster discussion room” (Q&A using the Zoom breakout room)
    3-4. WEB exhibition room
  4. To avoid howling audio, be sure to bring and use earphones with a microphone or headset when connecting from your own PC in the Sapporo Convention Center.
  5. Viewing restrictions: If the number of viewers greatly exceeds expectations, you may not be able to watch.

About Q&A

  1. For Q&A (except poster presentations), please use one of the following methods.
    1-1.（On-Site）When it’s time for a Q&A, please line up in front of the microphone for questioner prepared in front of the room.
    1-2.（Remote）When it’s time for a Q&A, click Zoom’s “Raise Hand” button. If you are nominated as the chair, the microphone will be unmuted, so please give your name and affiliation before questions. After clicking “Raise your hand”, the button display will switch to “Lower hand”, so operate it as necessary.
    1-3.（Remote）Please enter your affiliation and name in the “Q&A” column of Zoom and send the question (you can send it during the presentation). The chair will read the questions that have been adopted.
  2. Please note that because of time restraints, presenter cannot answer all of the questions.