Request to the Organizers, Chairs and Judges

1. No need to check-in at the registration desk. Please be seated in the "next-chairperson's seat" before the symposium starts.
2. The allocation of time and the presentation language for each presentation are left to the discretion of the organizers.
3. The Commentators will take a seat near the microphone.

1. No need to check-in at the registration desk. Please be seated in the "next-chairperson's seat" 15 minutes before the session starts.

1. No need to check-in at the registration desk.
2. Chairs are requested to receive evaluation sheets from a staff sitting in the right front of the room and be seated in the "next-chairperson's seat" 15 minutes before the session starts.
3. Judges are requested to receive evaluation sheets from a staff sitting in the right front of the room 15 minutes before the session starts.
4. Please fill out evaluation sheets and submit to a staff sitting in the right front of the room after the session.

〇Registration of Presentation Data

Please visit the PC Center to preview and register your presentation.

Place

PC Center: Lobby 10F, Osaka International Convention Center (Grand Cube Osaka)

Time

March 14 (Thu) 7:30-18:00

March 15 (Fri) 7:30-17:30

March 16 (Sat) 7:30-16:00

〇Presentation Slides

Presentation slides must be prepared in English. The Conflict of Interest (COI) statement must be given on the second slide.

〇Presentation Styles

Please include 1) Introduction, Problem Statement 2) Summary, Schematized Take Home Message as clearly as possible.

〇Presentation Language & Presentation Time

Please follow the instructions of the session chairs.

〇Registration of Presentation Data

Please visit the PC center to preview and register your presentation.

Place

PC Center: Lobby 10F, Osaka International Convention Center (Grand Cube Osaka)

Time

March 14 (Thu) 7:30-18:00

March 15 (Fri) 7:30-17:30

March 16 (Sat) 7:30-16:00

〇Presentation Slides

・Oral Presentation: Presentation slides must be prepared in English. The abstract title, affiliation and your name must be given on the first slide, and the Conflict of Interest (COI) statement on the second slide.

・Student Sessions: Presentation slides shall be prepared either in Japanese or English. The abstract title, department and university name or seminar and graduate school name, year, and your name must be given on the first slide, and the Conflict of Interest (COI) statement on the second slide.

〇Presentation Language

Presentation shall be given either in Japanese or English.

*Presentations for the Outstanding Oral Presentation Prize (YIA) must be given in English.

〇Presentation Time

・Oral Presentation: 9 min for presentation, 3 min for discussion

・Student Sessions: 7 min for presentation, 4 min for discussion

1. In principle, the speakers of “Oral Presentation” and “Students Sessions” are requested to bring your presentation data on a USB memory stick.
2. Visit the PC Center at least 30 min (if your presentation is scheduled the first session in the morning, visit at least 20 min) prior to your session to avoid any delay.
   Note: Speakers of Student Sessions have to register your slides no later than 18:00 because PC Center will close at 18:00 on March 14 (Thu).
3. Presentation data must be brought on a USB memory stick only.
   *Check your data with antivirus software in advance.
4. The following operating systems are acceptable. OS: Windows 7 or newer Applications: PowerPoint 2010 or newer
   *If you prepare your data using a Mac OS (recommended Mac OS 10.1.2 or newer), please make sure that it works with Windows (Windows 7 or later) in advance.
5. If your presentation contains any video, please inform the operator.
6. You cannot modify your presentation data after registration.
7. Your presentation data will be deleted immediately after the end of the presentation.

〈Important notes when creating presentation data〉

1. Use the above mentioned operating system's standard fonts.
2. Prepare your slides with 4:3 or 16:9 (wide) format.
3. Name your file "Presentation Number_Speaker's Name" e.g. "1-S-100_Hanako Osaka)
4. If your presentation contains linked movie files, please save all the files in the same folder.
5. All movie data should be playable by Windows Media Player 12 on Windows7 without any extension. If not, please bring your own laptop.
6. After creating your presentation data, please make sure that it also works on other PCs.

*Speakers of “Oral Presentation” and “Students Sessions” are not allow to give your presentation with your own laptop. Please bring your presentation data on a USB memory stick.

1. If your presentation data cannot be brought on a USB memory stick, you must bring your own laptop.
2. Visit the PC Center at least 30 min (if your presentation is scheduled the first session in the morning, visit at least 20 min) prior to your session to verify the correct output to the equipment provided.
3. Bring your own AC adaptor and special adaptors.
   Speakers MUST HAVE a laptop with a VGA D-Sub 15-pin output connection. The VGA D-Sub 15-pin female output connection is used to connect the laptop to an external monitor and data projector. Some laptops require a special video output cable that is compatible with the laptop, in order to be connected to D-sub 15-pin; if you do not bring this cable, we will not be able to connect your laptop to the data projector
   
4. The following operating systems are acceptable.
   Windows: Windows 7 or later
   Macintosh: Mac OS X 10.1.2 or later
5. If your presentation contains any video, please inform the operators.
6. After you finish checking your presentation, please come to the operator's desk in each conference room 30 min (if your presentation is scheduled the first session in the morning, visit at least 20 min) prior to your presentation and give your laptop to the PC operator. The operator's desk is located near the podium in the left front of the room.
7. When you make presentation, please operate your own slides. To ensure that your presentation proceeds smoothly, please do not use presenter tools.
8. After your presentation, please stop by at the operator's desk to pick up your laptop.

〈Important notes when creating presentation data〉

1. Make sure your laptop is set to produce the correct output signals.
2. Prepare your slides with 4:3 or 16:9 (wide) format.
3. Please check the settings in advance as they vary on PC or OS.
4. Save your presentation data on the desktop of your laptop with an easily recognizable file name. Name your file as "Presentation Number_Speaker's Name", e.g. "1-S-100_Hanako Osaka”
5. Deactivate the screen-saver and power-saving mode of your laptop.
6. If your laptop requires a password for rebooting, please unlock it in advance.
7. Bring a back-up of your data just in case.

*Posters left behind the removal time will be discarded by the Secretariat